ShareVault is a virtual data room provider founded in 2003, headquartered in Los Gatos, CA. The platform is used for secure document sharing during M&A due diligence, capital raises, litigation document exchange, and other transactions requiring controlled access to confidential materials. It serves law firms, in-house counsel, and corporate deal teams with granular permission controls, audit trails, and document analytics. FDIC has used ShareVault for its VDR process in bank marketing and resolution activities. The company partners with AM&AA (Alliance of M&A Advisors) and Finalis for middle-market deal execution.
Company Info
- Founded: 2003
- Team size: 11-50 employees
- HQ: United States
- Sector: Document Management & Storage, M&A
What We Haven’t Verified
This page was assembled from publicly available information. Feature claims and workflow mappings are based on what the vendor and third-party listings publish — not hands-on testing or practitioner feedback.
Workflows
Based on practitioner evidence, Sharevault is used in these workflows:
What practitioners struggle with
Real frustrations from legal professionals — the problems Sharevault addresses (or should address). Sourced from practitioner reviews, Reddit threads, and case studies.
In-house IP team at a tech company files 200+ patent applications per year and each one takes a patent agent 40-60 hours to draft from the inventor disclosure — the bottleneck isn't the invention, it's the labour-intensive process of writing specifications, claims, and figures that meet USPTO requirements, while the patent agent's queue grows faster than they can work through it
MDL or mass tort coordinating counsel needs to manage document exchange among 40+ plaintiff firms, defense counsel, and the transferee court — filings need to reach all parties simultaneously, the court wants a single organized case file, and the Special Master is demanding a reliable system for tracking what was served to whom and when, but email chains with 200 attorneys are unmanageable and PACER alone does not handle the volume of inter-party communications
High-conflict custody case generates hundreds of text messages, emails, and voicemails between co-parents — the family law attorney needs to find the three messages that prove a pattern of interference, but they're scattered across platforms and the client's phone screenshots are inadmissible hearsay
Mid-market M&A deal requires a data room to share 3,000 documents with counterparty counsel, but the incumbent VDR providers want $2,000/month minimum with a 12-month commitment — for a deal that closes in 8 weeks
Law firm handling a cross-border transaction needs to share confidential documents with counterparty counsel in three jurisdictions, but can't confirm where the VDR stores data or whether it meets GDPR/local data residency requirements — so they're stuck arguing with their own IT team about whether they can even use the tool
Where it fits in your workflow
Before Sharevault
Deal origination and term sheet negotiation trigger VDR setup. Corporate teams identify documents for disclosure; counsel prepares disclosure schedules that determine VDR structure. In litigation, VDR setup follows protective order negotiation for sharing privileged/confidential documents with expert witnesses.
After Sharevault
Post-deal closing binders, permanent document archival, regulatory filing submissions. VDR analytics (who viewed what, time spent per document) inform negotiation strategy during due diligence. Signed documents flow to entity management or CLM systems post-closing.
Integrations & hand-offs
Documents flow from DMS (iManage, NetDocuments) into VDR for external sharing — though no confirmed DMS integration exists for ShareVault. VDR access logs feed into deal management dashboards. E-signature tools (DocuSign) used for execution within or alongside the VDR.
Community Data
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